How to Get an Apostille in Missouri?

Premier Notary & Apostille Services
Aug 2
4 min read

Navigating the world of legal documentation can be confusing, especially when it comes to the apostille process. If you're planning to move abroad, study overseas, or conduct personal business, knowing how to obtain an apostille in Missouri is essential. This guide breaks down the steps you need to take in a clear and easy-to-follow manner, ensuring that you are well-prepared for international recognition of your documents.

What is an Apostille?

An apostille is a form of certification that authenticates the signature of a public official on a document. This certification is important for documents such as birth and marriage certificates, as well as notarized statements, to ensure they are recognized in foreign countries participating in the Hague Convention. In fact, over 120 countries accept apostilled documents, making this process critical for your international transactions.

When Do You Need an Apostille?

You will typically need an apostille for any document that will be used in a foreign country. Some specific examples of documents that often require an apostille include:

Legal Documents: Court orders, powers of attorney, and divorce decrees often need apostilles to be valid abroad. For instance, if you are a U.S. citizen seeking a divorce in Spain, your divorce decree must have an apostille.
Educational Documents: Transcripts, diplomas, and certificates are necessary for studying internationally. For example, if you're applying to a university in Canada, your U.S. transcripts may require an apostille.
Personal Documents: Documents like birth, death, and marriage certificates commonly require apostilles for foreign use. If you're getting married in Italy, your marriage certificate will need an apostille for recognition in that country.

Being aware of these requirements can streamline your process and help you avoid delays.

Countries That Accept Apostilles

Missouri apostilles are valid in any country that is a member of the Hague Apostille Convention, including:

Mexico
France
Italy
South Korea
Japan
South Africa(and many more)

If your destination country is not a Hague member, a different authentication process may be required. We can help with that too.

Countries That Accept Apostilles

Missouri apostilles are valid in any country that is a member of the Hague Apostille Convention, including:

Mexico
France
Italy
South Korea
Japan
South Africa(and many more)

If your destination country is not a Hague member, a different authentication process may be required. We can help with that too.

Preparing Your Document for an Apostille

Before you can receive an apostille in Missouri, a few critical steps ensure your documents are ready:

Verify the Document's Origin: Your document should be from a recognized authority in Missouri. For instance, a birth certificate must be issued by a county health department.
Notarization: Most documents need notarization before getting an apostille. A notary public verifies your signature or confirms the authenticity of your document. This step can take about 15 to 30 minutes, depending on your needs.
Check for Additional Requirements: Some documents may have extra steps, such as needing a certification from another official. For example, a notarized power of attorney might require verification from a lawyer.

By following these preparation steps, you can ensure a smoother apostille process with fewer chances of delay or rejection.

Where to Obtain an Apostille in Missouri

In Missouri, the Secretary of State’s office is the place to go for obtaining an apostille. Here's how to access this service:

Location and Contact Information

Office of Secretary of State

Address: 600 W. Main St., Jefferson City, MO 65101

Phone: (573) 751-7955

Submission Methods

You can submit your documents in two ways:

In-Person Submission: Visit the Secretary of State’s office in Jefferson City to submit documents directly. It’s a good idea to call ahead to check if you need an appointment.
Mail-In Submission: If you can't go in person, mail your documents with a completed request form and the necessary fee. This method might take longer but is convenient for many.

Make sure to include all your contact information with your requests so that the office can reach you if needed.

Fees Associated with Obtaining an Apostille

There's a fee for processing your apostille request, typically charged per document. As of the most recent updates, the fee stands at approximately $10 per apostille. However, it's wise to confirm the exact fees through the Missouri Secretary of State's website or by calling their office.

Include a check or money order with your mail-in submission or pay in person to avoid any issues. Knowing the cost in advance can help you plan your budget effectively.

Processing Time

The time it takes to process your apostille request can vary. If you submit your documents in person, they may be processed the same day, provided there's a manageable volume of requests. In contrast, mailed applications can take two to three weeks for processing. If you're in a hurry, ask about expedited options that might speed up the process.

Steps to Ensure a Successful Apostille Request

To boost the chances of your apostille request being accepted, consider these practical tips:

Double-Check All Information: Ensure that names, dates, and signatures are accurate on every document. Mistakes can lead to unnecessary delays or rejections.
Confirm Notarization: Verify that your document is properly notarized. The notary's signature should be clear and visible.
Stay Informed: Keep an eye out for any changes in the apostille process by regularly checking the Secretary of State’s website for updates or announcements.

Implementing these suggestions can greatly enhance your apostille experience and minimize potential frustrations.

Wrapping Up

Obtaining an apostille in Missouri is essential for ensuring that your documents are accepted internationally. Understanding the process, accurately preparing your documents, and knowing where to submit them will boost your confidence as you navigate this important legal requirement.

Whether you're pursuing personal goals or career opportunities abroad, having apostilled documents ensures that they are valid under foreign law. Stay organized and informed throughout the process, and you’ll avoid unnecessary pitfalls.